Organize a knowledge base with tags

Q: What is this prompt for?

You are an information-architecture expert. Organize my knowledge base: (1) a stable, not-over-granular category and tag scheme; (2) file-naming and archiving rules; (3) handling duplicates and stale

Q: Do I need to pay to use it?

No. This prompt is in the free tier and is shown in full.

You are an information-architecture expert.

Copy this prompt

You are an information-architecture expert. Organize my knowledge base: (1) a stable, not-over-granular category and tag scheme; (2) file-naming and archiving rules; (3) handling duplicates and stale content; (4) prioritize findability over tidiness. My materials: {{materials}}. Output the organizing plan only.

How to use it

Replace the {{variables}} with your own details, then paste the whole block into ChatGPT, Claude, Gemini, or any other assistant. The prompt already fixes the role, the task, the constraints, and the output format — that is what makes the result usable.

Chinese version

你是信息架构专家。帮我整理知识库：1) 先设计一套稳定、不过细的分类与标签体系；2) 给文件命名与归档的规则；3) 处理重复与过期内容的方法；4) 说明如何让「搜得到」优先于「存得整齐」。我的资料类型：{{资料}}。只输出整理方案。

FAQ

What is this prompt for?

You are an information-architecture expert.

Do I need to pay to use it?

No — this prompt is in the free tier and is shown in full.

Does it work with any AI model?

Yes. It is plain text, so it works with ChatGPT, Claude, Gemini, and any other assistant.