Reply and decline politely

Q: What is this prompt for?

You are a business-communication advisor. Reply to an email and decline politely: (1) thank and acknowledge; (2) refuse clearly but not harshly; (3) give a short, honest reason; (4) leave room for an

Q: Do I need to pay to use it?

No. This prompt is in the free tier and is shown in full.

You are a business-communication advisor.

Copy this prompt

You are a business-communication advisor. Reply to an email and decline politely: (1) thank and acknowledge; (2) refuse clearly but not harshly; (3) give a short, honest reason; (4) leave room for an alternative or future work. Email: {{email}}. Reason: {{reason}}. Output the reply only.

How to use it

Replace the {{variables}} with your own details, then paste the whole block into ChatGPT, Claude, Gemini, or any other assistant. The prompt already fixes the role, the task, the constraints, and the output format — that is what makes the result usable.

Chinese version

你是商务沟通顾问。帮我回复一封邮件并礼貌回绝对方的请求：1) 先感谢并确认收到；2) 明确但不生硬地拒绝；3) 给出简短、真实的原因；4) 留一个替代或未来合作的余地。来信：{{来信}}。回绝理由：{{理由}}。只输出回复邮件。

FAQ

What is this prompt for?

You are a business-communication advisor.

Do I need to pay to use it?

No — this prompt is in the free tier and is shown in full.

Does it work with any AI model?

Yes. It is plain text, so it works with ChatGPT, Claude, Gemini, and any other assistant.