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Communication prompts

Communication prompts for difficult conversations, feedback, and pushback. 31 prompts in this category, 31 readable for free.

• Chase progress without damaging the relationship

  I need to nudge {{person}} on {{item}}, originally due {{due}}, current status {{status}}. Write a message that: (1) does not interrogate or imply the

• Deliver critical feedback using SBI

  I need to give {{person}} feedback on {{issue}}. Use SBI: situation (specific time and place), behavior (observable action or exact words, no interpre

• Ask upward for resources

  I need to request {{resource}} from {{decision maker}} for {{purpose}}. Write a persuasive case: (1) one sentence on input versus return — how much, w

• Negotiate a raise or level change

  I will discuss compensation with {{person}}. My situation: {{situation}}; leverage: {{leverage}}. Prepare: (1) a three-minute script — market and scop

• Disagree without dismissing the person

  I disagree with {{person}} on this: {{their view}}. My reason: {{my reason}}. Help me say it while attacking the idea, not the person: (1) restate the

• A real apology

  I need to apologize to {{person}} for {{incident}}. Write an effective apology with five elements: (1) name exactly what I did, with no conditional ph

• Tell a client about a delay or price increase

  I must tell {{client}} that {{bad news}}. Lead with it — no three paragraphs of preamble. Structure: (1) first sentence states what happened and the n

• Refuse an unreasonable request

  {{person}} asked me to {{request}}, which is unreasonable because {{reason}}. Help me respond: (1) do not judge whether the request is reasonable — ju

• Ask for help while lowering their cost

  I want to ask {{person}} for {{request}}. Write the message so the cheapest possible yes is available: (1) state the ask in one sentence, no three-par

• Set boundaries with a difficult colleague

  {{colleague}} repeatedly {{behavior}}, which causes {{impact}}. I will talk to them once to set a boundary. Draft the script: (1) describe behavior on

• Answer 'what is your weakness' in an interview

  An interviewer asks my greatest weakness. My real weakness: {{weakness}}; role: {{role}}. Give an honest answer that does not self-destruct: (1) a gen

• Open a negotiation and set the anchor

  I am negotiating {{topic}} with {{counterparty}}. Target: {{target}}; walk-away: {{floor}}. Design the opening: (1) one sentence establishing a shared

• Responding when criticized

  I was criticized by {{person}}: '{{quote}}'. My instinct is to push back. Break it down: (1) separate the factual part from the evaluative part; (2) w

• Correct a colleague without condescension

  There is an error in {{colleague}}'s {{output}}: {{error}}. I need to flag it without sounding superior. Write it so that: (1) a question replaces an

• Exit a project or end a partnership

  I am exiting {{project}} because {{reason}}. Write the exit statement — clean, no burned bridges: (1) state the exit plainly, no hedging like 'might n

• Deal with an emotional person

  You are a conflict-communication expert. Help me handle an emotional person: (1) acknowledge the feeling before the issue; (2) use I-statements, not y

• Interrupt or interject politely

  You are a communication coach. Help me interject without offense: (1) three polite interrupt openers (bridge and pivot); (2) when to interrupt and whe

• Handle gossip or rumors

  You are a workplace-communication expert. Help me handle gossip: (1) criteria for responding versus ignoring; (2) if responding, clarify facts without

• Decline pointless social obligations

  You are a communication expert. Help me decline pointless socials: (1) three polite but unambiguous refusals; (2) use existing plans or limited energy

• Ask for an extension or reschedule

  You are a communication expert. Help me request an extension or reschedule: (1) early, proactive, real reason not an excuse; (2) propose a concrete ne

• Suggest an idea to a manager

  You are an upward-management expert. Help me pitch an idea up: (1) structure as situation, problem, proposal, ask; (2) quantify benefit and risk befor

• Praise and thank a colleague

  You are a workplace-communication expert. Express praise and thanks: (1) name the specific action and its impact; (2) sincere, not sycophantic; (3) sh

• Respond to a compliment

  You are a communication expert. Respond to a compliment gracefully: (1) accept it rather than over-deflect; (2) credit the team or others where apt; (

• Clear up a misunderstanding

  You are a communication expert. Clear up a misunderstanding: (1) first hear what they understood, don't rush to defend; (2) clarify with facts, no bla

• Ask others for feedback

  You are a communication expert. Ask for feedback: (1) specify the area you want feedback on; (2) make it safe for them to be honest; (3) use open ques

• Decline lending money

  You are a communication expert. Decline a request to borrow money: (1) refuse clearly but gently, no fabricated excuse; (2) show care while holding th

• Recommend yourself

  You are a communication expert. Recommend myself gracefully: (1) speak with facts and results, neither too humble nor boastful; (2) state the value I

• Express dissatisfaction without escalation

  You are a conflict-communication expert. Express dissatisfaction: (1) start with what I felt, not what you did wrong; (2) stick to facts and impact; (

• Negotiate collaboration and division of work

  You are a collaboration expert. Negotiate collaboration and workload: (1) clarify shared goals and needs; (2) propose a fair split; (3) handle the sen

• Deal with a tough counterpart

  You are a negotiation expert. Deal with a tough counterpart: (1) stay composed, hold your ground; (2) respond to pressure with facts and principles; (

• Rebuild trust after an apology

  You are a relationship-repair expert. Rebuild trust after apologizing: (1) own the harm and keep proving it with actions; (2) concrete changes going f

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