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Meetings prompts

Meeting prompts for agendas, minutes, and follow-ups that people actually read. 28 prompts in this category, 28 readable for free.

• Turn topics into a timed agenda

  Turn this pile of topics into an agenda that can actually finish. Topics: {{topics}}; duration: {{duration}}; attendees: {{attendees}}. Requirements:

• Anticipate disagreement before the meeting

  Tomorrow's meeting is about {{topic}} and I will propose {{proposal}}. Run a pre-mortem: (1) identify the three most likely opponents or roles and the

• Convert raw meeting notes into structured minutes

  Here are the raw meeting notes: {{notes}}. Produce minutes containing only three kinds of information: (1) decisions made, with content and decision o

• Post-meeting follow-up email

  Write a follow-up email from these minutes: {{minutes}}. Requirements: (1) open with one sentence confirming the consensus so someone who missed the m

• Compress a one-hour meeting into a five-minute read

  This is the full transcript of a {{duration}} meeting: {{transcript}}. Compress it into a five-minute read (under 400 words). Rules: keep only informa

• Diagnose why meetings end without decisions

  Our team keeps ending meetings without decisions. Context: {{situation}}. Diagnose across five dimensions: is the topic actually decidable, is the dec

• Translate positions into interests across departments

  I need to push {{initiative}} between {{my team}} and {{their team}}. Current positions — ours: {{our position}}; theirs: {{their position}}. Do an in

• One-on-one meeting outline

  I have a 30-minute one-on-one with {{person}}. Context: {{context}}; what I want to learn: {{purpose}}. Give me an outline: (1) an opening open-ended

• Pre-load objections for a review meeting

  I will present {{proposal}} to a review panel of {{panel}}. Simulate the review: (1) raise the ten sharpest questions and grade them as fatal / delayi

• Three-sentence standup template

  Convert this rambling update into a standup statement: three sentences max, under 40 seconds. Input: {{content}}. Rule 1 states what was finished yest

• Decision record in ADR style

  Write {{decision}} as a decision record for someone reading it six months from now. Include: the decision in one sentence, context and constraints, op

• Should this meeting happen at all

  Help me decide whether this meeting should happen. Details: {{details}}; combined hourly cost of attendees: {{cost}}. Compute three things: (1) direct

• Replace a meeting with async workflow

  I want to cancel {{meeting}} and run it async. Design the replacement: (1) a document template that carries what would have been presented, with its s

• Mediate a conflict between two colleagues

  {{A}} and {{B}} are in conflict over {{issue}} and I will facilitate a three-way conversation. Known: {{info}}. Give me: (1) an alignment table (state

• Design a two-hour workshop

  Design a two-hour workshop. Topic: {{topic}}; participants: {{count and roles}}; required output: {{output}}. Produce a minute-by-minute run sheet: ti

• Open and steer a meeting as the host

  You are a meeting-facilitation coach. Prepare me to host: (1) a one-minute opening that sets goal, rules and expectations; (2) phrases to pull back ta

• Remote meeting etiquette and tools

  You are a remote-collaboration expert. Set remote-meeting norms: (1) pre-meeting prep (agenda, links, test gear); (2) in-meeting etiquette (mute, turn

• Handle overtime and off-topic meetings

  You are a meeting-efficiency expert. Handle overtime and tangents: (1) three polite phrases to steer back; (2) use a parking lot to park off-topic ite

• Retrospect a meeting to improve

  You are a meeting-efficiency expert. Retrospect a meeting: (1) assess time, output and engagement; (2) find inefficiencies and causes; (3) give improv

• Turn brainstorm output into a plan

  You are a meeting-organizer. Turn raw brainstorm ideas into a plan: (1) dedupe and cluster; (2) filter by feasibility and impact; (3) prioritize; (4)

• Analyze stakeholders

  You are a stakeholder analyst. Analyze stakeholders: (1) list all parties and their positions; (2) classify by a power-interest matrix; (3) identify s

• Set clear meeting objectives

  You are a meeting-design expert. Set objectives: (1) clarify what problem and output; (2) one sentence on the purpose; (3) measurable success criteria

• Schedule a meeting across time zones

  You are a coordination expert. Schedule a cross-time-zone meeting: (1) find times that work for everyone; (2) candidate times with each time zone; (3)

• Distribute minutes and follow up

  You are a meeting follow-up expert. Handle post-meeting distribution: (1) who gets the minutes and when; (2) a summary email; (3) follow-up timing and

• Create a pre-meeting checklist

  You are a meeting-design expert. Give a pre-meeting checklist: (1) goals, agenda and attendees; (2) send materials and pre-reads; (3) check equipment,

• Estimate meeting duration

  You are a meeting-efficiency expert. Estimate duration: (1) time per agenda item; (2) account for headcount and disagreement; (3) buffer and summary t

• Resolve meeting time conflicts

  You are a coordination expert. Resolve meeting conflicts: (1) analyze constraints and priorities; (2) suggest rescheduling, shortening or splitting; (

• Track decision execution

  You are a follow-up expert. Track decision execution: (1) turn resolutions into action items; (2) owners, deadlines and acceptance criteria; (3) check

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